With evidence of the decisions the transferee makes: board or shareholder resolutions, signing authority, approved capital and operating budgets, contracts executed, and the position descriptions of the managers who report to him. The petition should show general supervision from shareholders or a board rather than day-to-day direction from anyone else.
Collect decisions, not a job description
A job description written for a petition reads like a job description written for a petition. Contemporaneous documents read differently. Provide the resolution appointing the transferee, the banking authority granted to him, the budget he approved for the current year, two or three significant contracts he signed, and the reporting structure showing who executes what he decides. If the company has never produced minutes or budgets, start now and say honestly that the governance is being formalized rather than backdating anything. Small closely held corporations are not expected to look like public companies, but they are expected to show that someone exercises executive authority and that the person transferring is that someone, in records made at the time.
Hypothetical example: a refrigerated-produce logistics president says she approves major supplier contracts but the company keeps no minutes. A first review gathers signed contracts, bank mandates, board resolutions, budgets and emails delegating implementation. Contemporaneous business records settle authority better than a newly drafted description. Do not backdate minutes to improve the file; explain the company’s real governance and preserve documents created going forward. The same collection should show both entities are actively doing business, because ownership proof alone does not establish an L-1A case.